Nhan Viet Co. Ltd. is a registered Vietnamese Company specializing in providing HR Solutions to the different industries especially Oil and Gas Industry - looking for Document Controller
REPORTS TO: Document Controls Group Manager
ADDITIONAL REQUIREMENTS: Occasional overtime to include weekends.
JOB SUMMARY:
ESSENTIAL FUNCTIONS:
Perform, direct or coordinate activities as follows:
Submission deadlines: 31st May 2017
REPORTS TO: Document Controls Group Manager
ADDITIONAL REQUIREMENTS: Occasional overtime to include weekends.
JOB SUMMARY:
- The Document Controller will work within the established document control system and programs to ensure that project and client information is accurate, controlled, transmitted, and archived for optimized tracking and retrieval. The Lead Document Controller is responsible for providing day-to-day document control activities for projects and company and for ensuring that project information is organized and identified according to company, client, and project requirements as well as coordinating the activities of other on a department or project basis.
ESSENTIAL FUNCTIONS:
Perform, direct or coordinate activities as follows:
- Processing of incoming documents according to established company document control procedures
- Preparation of internal and external transmittals
- Application of company document numbers to project and corporate documents
- Proper identification and classification of documents according to company and client requirements
- Expediting of documents through internal and external review cycles as applicable
- Utilization of company database for managing documents
- Assist company and client project teams and company employees in the search and retrieval of documents upon request
- Maintenance of project SharePoint sites as applicable
- Work closely with project administrative staff to ensure the flow of documents is smooth and seamless and that documents are prepared and transmitted according to company standards
- Monitor project schedules to determine what documents may be expected in a given time period
- Notify group manager of project issues that arise
- Communicate lessons learned / best practices identified on projects concerning document control to Document Control team and group manager
- Develop project procedures and processes as required
- Attend project team meetings to ensure that project and client teams understand and use the document control processes and procedures
- Work in client offices as required
- HS Diploma/GED or equivalent required with minimum ten years of relevant experience; bachelor degree in engineering preferred
- Bachelor degree may be accepted in lieu of five years’ experience
- Extensive knowledge in EDMS, MS Office, including MS Excel, MS Word, MS Access and MS Outlook.
- Engineering project background and knowledge including familiarity with engineering documents such as reports, datasheets, lists and drawings
- Prior experience in document control / quality assurance
- Organizational skills - great attention to detail
- Ability to follow systems, procedures and work flow processes and contribute to their improvement
- Ability to handle many different responsibilities and follow through to completion
- Ability to work in fast-paced environment
- Flexibility to work within many systems and settings
- Strong interpersonal skills - comfortable interfacing with clients and all levels of company employees
- Work is primarily conducted in an office environment (Private or Semi-Private Office) but also requires occasional travel to off-site work locations.
- Interaction with other team members, as well as supervisors and client personnel;
- May be required to travel out of town on a periodic basis.
- Must be able to lift and carry 20 pounds;
- Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively;
- Ability to sit for prolonged periods of time with or without reasonable accommodation.
- Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to conduct analysis and investigations;
- Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties;
- Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations.
Submission deadlines: 31st May 2017
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