PVTrans OFS is now looking for Buyer and Expeditor

[Oil Gas Vietnam]

PVTrans OilField Services is a professional provider of maritime transportation and services to the oil and gas industry in Viet Nam and abroad (FSO/FPSO, O&M...). We are currently looking for Buyer and Expeditor to join our team as follows:

1 – Buyer

Specific Accountabilities:

• Working with stakeholders/end-user to build, manage and execute procurement plans and non-routine purchase requisitions;
• Coordinating with relevant disciplines to implement tender plan and issue Invitation to Bid (ITB), also perform verification during bidding, receiving and evaluating proposals from vendors
• Working directly with vendors to obtain competitive prices through negotiation and/or tendering activities
• Supporting operation personnel to organize bid clarification meeting with bidders during bidding stage and during contract execution
• Composing and negotiating contract terms and conditions with vendors/suppliers.
• Developing contracts utilizing existing templates and store all applicable committing documents as per Company guidelines;
• Utilizing Company’s procurement system to prepare and store contracts, generate outline agreements and manage purchase orders;
• Monitoring Procurement Status Report (PSR) and send to management on a bi weekly basis
• Coordinating directly with relevant disciplines to implement contract terms & conditions including delivery schedule, material tracking; payment, guarantee and warrantee…
• Coordinating and supporting expeditors in expediting the delivery of goods/services as per Purchase Orders
• Coordinating and supporting Logistics team in logistics and customs clearance activities.
• Cooperating and assisting QAQC and other relevant disciplines in goods inspections, goods receipt, technical support (vendor representatives) and problem solving (OS&D).
• Analyzing spends by category and by vendor when required

Key Competencies preferred

• Bachelor degree in Business Administration, Economic, or related areas;
• At least 3-5 year experience in the same position in oil & gas industries
• Comprehensive understanding of Vietnam Bidding Law
• Able to thrive in a high-stress and fast-paced environment
• Outstanding communication skills in both verbal and written.

2- Expeditor

Specific Accountabilities:

• Being a company focal point in communication with Vendor. Coordinating with commercial and technical team to respond to Vendor in timely manner to ensure that major milestones of Contract/ PO/SO are met”
• Liaising with Buyers to get a copy of signed Purchase Orders/Contracts and update them to the Expediting Report
• Ensuring that all purchase orders were received and acknowledged by vendors on a timely basis
• Be the focal contact point of the company to organize clarification/kick-off/negotiation meetings with vendors upon request from stakeholders
• Preparing weekly expediting plan/report and implementing this plan by working closely with vendors via emails, phone, meetings and site visits (if required)
• Liaising with vendors to ensure timely delivery of goods/services
• Monitoring status of all orders closely and proactively informing all related disciplines if there is any potential delivery delay of orders
• Coordinating with vendors and related parties (Procurement/maintenance team, QAQC, 3rd parties …) to perform site visit to witness the completion/readiness of orders (if required)
• Meeting and collaborating with related disciplines to assess reliability of vendors, and to identify solutions for ongoing problems.
• Coordinating with vendors and related parties (maintenance team/QAQC/logistics/store…) in receiving goods/services
• Working with related departments to address on discrepancies of orders (over, shortage & damaged)
• Performing administrative duties, and maintaining accurate records and files of activities
• Tracking and reporting key functional metrics to improve effectiveness

Key Competencies preferred

• Bachelor degree in Business Administration, Economic, or related areas
• 2+ year working experience in similar role in O & G industries
• Good knowledge of supplier management.
• Excellent computer skills
• Strong in communication and negotiation skills
• Demonstrated analytical, problem-solving, organizational and time-management skills.
• Ability to comply with company policies and procedures.

Salary: Competitive
Working location: VT office Monday-Friday (8 hours/day)
Application Deadline: 20th January 2020
Applicable to Vietnamese employees only
Send your resume to pvtransofs-recruitment@pvtrans.com or contact us at +84 254 357 6669 - Ext: 201

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