Tuyển dụng: Project Secretary (2 vị trí)

[Sơn Tùng Trần]

A.Position Purpose:

• To supply secretarial support to the Senior Project Manager, Project Manager & Project Superintendent.

B. Major duties

• Maintain project management files, spreadsheets and data.
• Arrange & take minutes of meetings.
• Photo copying, faxing, mailing and filling of all correspondence and maintenance of correspondence register.
• Translation of English to Vietnamese and vice versa. Both written & oral.
• Issue controlled specification & contract and maintain register of recipients
• Assist with maintenance of project management plan.
• Compile all delivery documentation & certification. Register & provide transmittal documentation.
• Compile management meeting slides & documentation.
• Assist with end of month financial report preparation.
• Arrange special ocasions as directed by Project Manager such as launch, client visits and dinners.
• Comply with PPE standards when outside of office.
• Assist with maintaining MEPS so it is always current.
• Distribute & collect approved change orders.
• Update working specification under the direction of the Project Manager.
• Distribute weekly & monthly reports as required.
• Maintain Rework log

C. Performance Standards

• Consistently meeting schedule and deadlines.
• High level of maintaining accurate project documents.
• High level of time keeping.
• High level of accurate meeting minutes.
• Highly organized files & computing systems.
• 100% compliance with contract documentation delivery.
• 100% compliance to PPE requirements
• High professional ethical standards in all tasks

D. Job Specification (Knowledge, Qualification, Skills and Experience)

Knowledge

• Thorough knowledge of MS office programs.
• Understand basic technical language.
• Auto desk viewer.
• AXAPTA.

Qualifications

• Colledge or University graduate.
• English language skills.
• Organizational skills.

Skills

• Communication skills.
• Organizational skills.
• Can interface with people from all departments and levels of the company, and Clients.
• Diplomatic

Ability

• Ability to work in team environment.
• Ability to work alone.
• Ability to follow through on assigned work unsupervised.
• Ability to learn & develop into a more senior position.
• Ability to learn basic technical and Contractual terms and meanings.

Experience (if any)

• 1 years secretarial.

- Competitive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional working environment.
- Annual leave: 18 days /year.
- Public holidays and weekly leave as per the Labour code of VietNam
- Contract: 6 months

Please send your CV by in English
Email: tungt@strategicmarine.com
Phone:0945435430 / 0254.3615226 (Mr. Tung)

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