VARD is one of the major global designers and shipbuilders of specialized vessels. Headquartered in Norway and with approximately 8,200 employees, VARD operates seven strategically located shipbuilding facilities, including four in Norway, two in Romania and one in Vietnam. Through its specialized subsidiaries, VARD develops power and automation systems, deck handling equipment, and vessel accommodation solutions, and provides design and engineering services to the global maritime industry.
VARD’s long shipbuilding traditions, cutting-edge innovation and technology coupled with its global operations and track record in constructing complex and highly customized vessels have earned it recognition from industry players and enabled it to build strong relationships with its customers.
Every employee at VARD is part of a team. All our major achievements are team efforts. To create a working environment that supports our objectives, we believe in planning, inspiration, dedication, and above all, innovation.
A long-term career and attractive remuneration will be offered to successful candidates. Applications must be in English and should include a cover letter, reference number, CV, certified copies of qualifications, expected salary, and references. These should be forwarded before 4 October 2026 to Ms. Pham Thi Thu Ha – HR Advisor - Recruitment, VARD Vung Tau Limited, Dong Xuyen Industrial Zone, Rach Dua Ward, Ho Chi Minh City. Or Email: vietnam.hr@vard.com
You can find out more about us at www.vard.com
Company Benefits:
- Salaries are reviewed & adjusted annually.
-A long-term career at a Professional and Dynamic working environment.
-Training to be provided locally and/ or internationally.
Key Responsibilities:
Reception & Office Frontline Management:
- Greet all visitors in a friendly and professional manner.
- Answer and respond to incoming calls promptly and accurately.
- Ensure the Reception desk is manned from Monday to Friday to support smooth office operations.
Office Administration & Facility Support:
- Manage documentation control in accordance with the Administration Department’s requirements.
- Coordinate with cleaning and maintenance teams to ensure a clean, safe, and efficient office environment.
- Handle requisition forms for office supplies, name cards, letterheads, furniture, etc., and liaise with Procurement.
- Support HSE, Maintenance, and other departments in urgent matters to maintain smooth operations.
- Arrange cars in cooperation with the Administration team.
Immigration management for expats working in the company:
- Handle work permit and visa applications, as well as boarding passes.
Expense Tracking & Logistic Support:
- Maintain records and support the tracking of taxi cards and monthly phone cost invoices.
- Assist with canteen meal bookings for staff when the Administration Specialist is off.
- Assist in basic paperwork with the legal department when needed.
Company Events & Internal Coordination:
- Serve as a supporting member of the Organizing Board for internal events, conferences, meetings, and training programs.
Other Tasks:
- Perform other duties as assigned by the Administration Manager.
Qualifications:
Education: Bachelor's degree in Office Administration, Reception, Business Skills or related field.
Experience:
- Minimum of 2 years of experience working in a multinational company.
- Proven track record in handling front desk and administrative tasks.
Skills & Competencies:
- Strong interpersonal and customer service skills.
- Clear communication skills, both verbal and written.
- Excellent English proficiency (written and spoken).
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Familiarity with Intranet and Internet usage.
- Detail-oriented, professional, and adaptable in a dynamic work environment.
VARD’s long shipbuilding traditions, cutting-edge innovation and technology coupled with its global operations and track record in constructing complex and highly customized vessels have earned it recognition from industry players and enabled it to build strong relationships with its customers.
Every employee at VARD is part of a team. All our major achievements are team efforts. To create a working environment that supports our objectives, we believe in planning, inspiration, dedication, and above all, innovation.
A long-term career and attractive remuneration will be offered to successful candidates. Applications must be in English and should include a cover letter, reference number, CV, certified copies of qualifications, expected salary, and references. These should be forwarded before 4 October 2026 to Ms. Pham Thi Thu Ha – HR Advisor - Recruitment, VARD Vung Tau Limited, Dong Xuyen Industrial Zone, Rach Dua Ward, Ho Chi Minh City. Or Email: vietnam.hr@vard.com
You can find out more about us at www.vard.com
Company Benefits:
- Salaries are reviewed & adjusted annually.
-A long-term career at a Professional and Dynamic working environment.
-Training to be provided locally and/ or internationally.
Key Responsibilities:
Reception & Office Frontline Management:
- Greet all visitors in a friendly and professional manner.
- Answer and respond to incoming calls promptly and accurately.
- Ensure the Reception desk is manned from Monday to Friday to support smooth office operations.
Office Administration & Facility Support:
- Manage documentation control in accordance with the Administration Department’s requirements.
- Coordinate with cleaning and maintenance teams to ensure a clean, safe, and efficient office environment.
- Handle requisition forms for office supplies, name cards, letterheads, furniture, etc., and liaise with Procurement.
- Support HSE, Maintenance, and other departments in urgent matters to maintain smooth operations.
- Arrange cars in cooperation with the Administration team.
Immigration management for expats working in the company:
- Handle work permit and visa applications, as well as boarding passes.
Expense Tracking & Logistic Support:
- Maintain records and support the tracking of taxi cards and monthly phone cost invoices.
- Assist with canteen meal bookings for staff when the Administration Specialist is off.
- Assist in basic paperwork with the legal department when needed.
Company Events & Internal Coordination:
- Serve as a supporting member of the Organizing Board for internal events, conferences, meetings, and training programs.
Other Tasks:
- Perform other duties as assigned by the Administration Manager.
Qualifications:
Education: Bachelor's degree in Office Administration, Reception, Business Skills or related field.
Experience:
- Minimum of 2 years of experience working in a multinational company.
- Proven track record in handling front desk and administrative tasks.
Skills & Competencies:
- Strong interpersonal and customer service skills.
- Clear communication skills, both verbal and written.
- Excellent English proficiency (written and spoken).
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Familiarity with Intranet and Internet usage.
- Detail-oriented, professional, and adaptable in a dynamic work environment.
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