PVTrans OilField Services is a professional provider of maritime transportation and services to the oil and gas industry in Viet Nam and abroad (FSO/FPSO, O&M...). We are now hiring Office Assistant to join our team as follows:
Specific Accountabilities:
Salary: Competitive
Working location: HCM office Monday-Friday (8 hours/day)
Application Deadline: 18th December 2019
Applicable to Vietnamese employees only
Send your resume to pvtransofs-recruitment@pvtrans.com or contact us at +84 254 357 6669 - Ext: 201
Specific Accountabilities:
- Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.
- Proactively manage calendars and travel logistics for Operations Manager.
- Manage time and expense entry for assigned executives.
- Coordinate team meetings, activities and communications.
- Take minutes of meeting and maintain records for the operations and project team.
- Develop and maintain document control processes for the efficient management.
- Maintain a proper and user friendly filing and document control system for recording and tracking of all documents.
- Perform data-entry, recording, printing and filing duties.
- Undertake any ad-hoc admin projects/duties as required.
- Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
- Assist to check and verify staff claims and invoices for project team.
- Other duties and special projects as assigned.
- University graduated.
- Minimum of 3 years of related experience required
- Ability to handle sensitive situations and confidential information with discretion
- Experience managing individuals, projects and processes effectively
- Excellent verbal and written communication and presentation skills
- Ability to select and use the appropriate communication vehicle given the situation (e.g., face-to-face, email, voicemail, video conferencing)
- Ability to organize, prioritize, and accomplish multiple tasks with attention to detail
- Ability to handle multiple tasks simultaneously in a fast paced work environment, work well and remain composed in stressful situations
Salary: Competitive
Working location: HCM office Monday-Friday (8 hours/day)
Application Deadline: 18th December 2019
Applicable to Vietnamese employees only
Send your resume to pvtransofs-recruitment@pvtrans.com or contact us at +84 254 357 6669 - Ext: 201
